Office Manager in Washington, DC at Passport Auto Group

Date Posted: 9/29/2020

Job Snapshot

Job Description

Passport Automotive Group is looking for an Office Manager for their centralized Accounting department. We are a family owned and operated for nearly 30 years. Fast growing auto group located in the Washington DC Metro area. 

Job Description
Office Manager

Daily, Weekly
Manage, support and mentor office staff as needed
Manage Cashiers
Contracts in Transit – Post funding notices & weekly review of unpaid contracts
Follow up status of unposted deals
Open Mail Daily and distribute
Internal Service & Parts invoices – Review for approval & post to GL
Factory miscellaneous invoices – Post to GL
Dealer transfer paperwork & payments
Used Vehicle purchases – Initiate wire payments, payment posting to GL
Weekly Rebate posting and outstanding rebate review
Weekly accounts receivable review for past dues and follow up with Dept Manager on payment status
Accounting schedule review for outstanding issues
Spot Spiffs Advances - Check preparation and processing for payroll deduction
Payroll Timecard Review
New user setups for various systems
Order temporary tags for F&I department usage

Intercompany account reconciliation
Inventory, We Owe schedule reviews for month end Sales Commission calculation
Salesperson Commissions – Calculation and Review
F&I Commissions – Calculation and Review
Reconciliation of Non-Vehicle Account Statement

Bank Account Reconciliation
Parts Open Account Receivables – Statement preparation & distribution
Audit cashier petty cash bags

Additional duties as assigned

Minimum of 2 years automotive accounting experience preferred
Good computer skills
Excellent written and verbal communication skills
Ability to work in a fast-paced environment
Ability to work in a team environment
Must have excellent follow through and attention to detail
Proficient in Microsoft Word and Excel

Passport Automotive Group offers competitive compensation and benefits to qualified applicants.
We are an equal opportunity employer. 
Must pass a drug screening and background check.


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